Job Duties
PA
- Be the point of contact for the Head of School, use discretion and tact to ensure staff, visitors, students, telephone callers are dealt with by the appropriate person.
- Diary management: supporting papers for meetings; prioritisation and researching as necessary.
- Pro-active management of Head of School’s inbox and office: telephone calls, messages, redirections; draft correspondences, high standard of secretarial support, including fast and accurate turnaround of documents, emails.
- Manage the Planners and files in relation to Heads of School and the Executives.
- Organise travel arrangements (train and flight tickets), accommodation and visas for the Head of School and coordinating travel arrangements for the BoG.
- Timely and effective communication amongst departments and with senior academic teams.
- Provide full administrative duties as required including producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging /updating action points accordingly.
- Support the Head of School in advising on cultural matters.