Training Coordinator / Adm (TC/A)
TC/A Job Summary
The Project Training Coordinator / Adm is a member of the project
team and is responsible for assisting the Project Manager on daily
work and provide training coordination cross-function in the future.
Service Period
Duties and Responsibilities
The Project Assistant plays a key role in supporting project execution by ensuring smooth
administrative operations, facilitating project-level communications, and coordinating training
initiatives. This position involves assisting project manager to handle daily works, such as
record meeting minutes, managing newsletters, tracking training completion rates, and
proactively reminding team members to complete required training on time. The ideal
candidate is highly organized, detail-oriented, and possesses strong communication skills to
engage stakeholders effectively.
Key Responsibilities:
1. Training Coordination & Tracking:
o Work with global counterpart to schedule mandatory and optional training sessions
to project team
o Track employee training progress and maintain accurate records of completion
rates.
o Send timely reminders to employees and managers about pending training
deadlines.
o Generate reports on training compliance and highlight gaps for leadership review.
o Assist in organizing training logistics (virtual/in-person sessions, materials,
feedback surveys).
2. Project Support & Coordination:
o Assist project managers in scheduling meetings, preparing agendas, and
documenting minutes.
o Maintain project documentation, including reports, trackers, and action logs.
3. Project Communications & Newsletters:
o Develop and distribute regular project newsletters to keep stakeholders informed
of updates, milestones, and key announcements.
o Ensure consistent messaging across communication channels (email, intranet,
team chats).
o Collaborate with team members to gather content, success stories, and relevant
updates.
4. Administrative & Logistical Support:
o Manage shared project folders and ensure documentation is up to date.
Estimate from commencement date to Sep 30 ,2028
Project Schedule Engineer (PSE)
o Assist in organizing team events, workshops, or project-related activities.
o Handle ad-hoc administrative tasks as needed.
Qualifications & Skills:
1. Education:
o Bachelor’s degree in Business Administration, Communications, Project
Management, or related field.
2. Experience:
o 5 years of experience in project coordination, administration, or a similar role.
o Experience in internal communications (e.g., newsletters, announcements) is a plus.
o Familiarity with Learning Management Systems (LMS) or training tracking tools is
preferred.
3. Skills:
o Excellent written and verbal communication skills in English.
o Strong organizational and multitasking abilities.
o Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools
(Teams, SharePoint).
o Ability to work independently and collaborate with cross-functional teams.
o Attention to detail and proactive problem-solving.
o Strong attention to detail and accuracy.
Performance Metrics:
o Timeliness and accuracy of project communications/newsletters.
o Training completion rates and compliance with deadlines.
o Stakeholder feedback on clarity and effectiveness of communications.