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Job Description: Office Administrator
Position: Executive Assistant / Office Administrator
Reports to: Chief Executive Officer (CEO)
Job Summary:
We are seeking a highly organized, energetic, and proactive Executive Assistant with excellent English communication skills to provide comprehensive support to our CEO and ensure the smooth daily operation of our office. The ideal candidate will thrive in a fast-paced environment, maintain the utmost confidentiality, and act as a professional representative of the company and the CEO.
Key Responsibilities:
1. Executive Support:
· Manage and coordinate the CEO’s calendar, schedule, and appointments.
· Plan and coordinate meetings, conferences, and events (both internal and external).
· Prepare documents, reports, presentations, and briefing materials for meetings.
· Handle confidential correspondence, emails, and phone calls.
· Coordinate complex domestic and international travel arrangements for the CEO (including flights, accommodation, visas, and itineraries).
2. Office Administration:
· Answer phones and greet visitors in a professional manner.
· Manage courier services and mail.
· Manage and order office supplies, ensuring sufficient stock.
· Liaise with IT and facilities departments to resolve office issues (e.g., printer, internet, equipment).
· Maintain and update filing and archiving systems (both digital and physical).
3. Team Support:
· Coordinate team meetings and take minutes when required.
· Assist in planning and executing company and team events.
· Provide general administrative support to other team members as needed.
Required Qualifications and Skills:
· Bachelor’s degree in Business Administration, Communications, or a related field.
· Minimum of 2-3 years of experience as an Executive Assistant, Secretary, or Office Administrator.
· Full professional proficiency in spoken and written English is mandatory.
· Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Exceptional communication, interpersonal, and organizational skills.
· Ability to prioritize tasks, manage time, and multitask effectively in a high-pressure environment.
· Professional appearance, pleasant personality, and patience.
· Demonstrated ability to maintain the highest level of confidentiality.