· Receiving all the reports from the ship and distributing to relevant persons in a timely manner.

· Preparing and drafting the Daily Vessel Position List based on vessels’ schedule in communication with charterers and Master.

· Coordination of attendances of Superintendents, Service Engineers and Service Teams, updating company’s records/OOS, and keeping vessel’s Master fully updated on all planned activities.

· Maintain accurate and up to date records the Technical and Marine Superintendents travel, shipboard visits and drydocking attendances.

· Initial administrative handling of Technical Department’s invoices as necessary for final process by the responsible personnel.

· Keeping up-to-date charterer’s/owner’s agents contact libraries.

· To distribute files, circulars, reports, certificates etc. to respective Offices/ Master as per entity needs and updating company’s database/OOS.

· Under instruction and guidance from the Technical Manager and/or Technical Superintendent, prepare reports, letters and other documents.

· To dispatch Technical Managers’ Reports.

· General filing and administrative tasks.


· Promoting the concept of HSQE excellence throughout the Company’s organization.


· Implementing Company policies and objectives with regard to HSQE and ensuring that these objectives and targets are established at relevant functions and levels within the organization.


· Demonstrating commitment to HSQE excellence, by his/her behavior.