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Key Responsibilities:
· Manage office supplies inventory, and place orders as necessary.
· Handle incoming and outgoing mail, packages, and deliveries.
· Conference rooms calendar management.
· Assist in the planning and coordination of Company activities and events, as needed, maintaining compliance with company policy.
· Maintain a clean and organized office environment. Partner with the Building Administration to coordinate all things related to cleaning, maintenance, repairs and improvement, office permits, among others.
· Analyze internal processes and recommend changes to improve operations. Develop office management policies and procedures, and ensure they are implemented appropriately.
· Manage purchase orders, reconcile invoices, and keep track of payments to suppliers.
· Support coordinating the arrival of new employees and departures.
· Take on special projects and other duties as assigned.
Qualifications
? Bachelor's degree and above and 3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities. Preferable experience working in multi-national company
? Excellent written and verbal communication skills for interacting with various stakeholders.
· Organization and Time Management: Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.
· Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
· Problem-Solving: Ability to identify and resolve office-related issues efficiently. Use logic and reasoning to identify alternative solutions, conclusions, or approaches to problems.
· Interpersonal Skills: Building positive relationships with colleagues, visitors, and vendors.
· Discretion and Confidentiality: Handling sensitive information with professionalism and discretion.
· Initiative and Proactiveness: Anticipating needs and taking the initiative to improve office operations.
Must Haves
? Creates/supports an inclusive environment that values/celebrates differences
? Behaves in an honest, fair, and ethical manner
? Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
? Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment
? Remains persistent; recovers quickly from setbacks