Duties: ? Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
? Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
? Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
? Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
? Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
? Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
? Support others by carrying out a range of procurement activities. Involves following established procedures.
Required:
? Clear and effective communications skills without supervision and provide technical guidance when required on expressing ideas, requesting actions and formulating plans or policies.
? Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
? Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
? Works with guidance (but not constant supervision) to analyze data from multiple sources to draw appropriate conclusions and make suitable recommendations.
Desired:
? Recognizing the value that different perspectives and cultures bring to an organization.
? Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
? Holding self and others accountable to meet commitments.
? Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
? Anticipating and adopting innovations in business-building digital and technology applications.
? Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Education:
? Bachelor or above.