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Position: Accounts Payable Analyst
Job Responsibilities:
● Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing
● Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.
● Review of supplier, speaker, HCO, employee open items (due invoices, credit notes, debit balance, etc.) before execution of payment
● Prepares batch check runs, wire transfers, and ACH transactions.
● Investigate and Reverse Non-Successful Payments
● Perform month end closing activities such as purchasing accruals, etc according to the predefined schedule
● Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements
● Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Subledger, etc.
● Perform supplier statement of account reconciliation and follow up on open items for closure
● Handling internal and external queries
● Manage vendor relations and build effective partnerships.
● Resolve all queries within the agreed timeline
● Participate in any compliance audits and respond to audit queries if necessary
● Perform back up function and other duties, including job rotation to other functional teams as and when required
● Participate and support the teams in the implementation of projects
● Assists with system integration and testing as and when required
● Initiates process improvements and participate in implementation of process improvement projects
Key Accountabilities:
● Ensure suppliers and intercompany invoices are processed timely and accurately according to the predefined KPI
● Ensure suppliers invoices are paid on time according to the agreed payment term
● Ensure intercompany invoices are paid according to intercompany payment schedule
● Ensure all work documentation and work processes are up