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JOB PROFILE SUMMARY
Prepares, distributes, and stores accurate and timely customer and supplier documents for projects as per the
company's/project's procedures, and ensures effective version control and status tracking.
ROLES & RESPONSIBILITIES
CORE RESPONSIBILITIES
Technical contribution
? Manages documentation to ensure proper version control in the document management system.
? Ensures that documentation is maintained in compliance with the company's/project’s procedures, including
format, receipt, registration, number, filing, recovery, and the issue of documents.
? Assists in the preparation of the project document list, periodically updates and issues the document list, as
well as prepares and updates progress reports as per the schedule.
Technical leadership and knowledge sharing
? Supports colleagues with advice and guidance on documentation control issues.
? Learns from best practices/lessons-learned documentation.
Processes and tools
? Contributes to process enhancements related to document management and applies the document
management system efficiently.
? Uses standard processes and tools applicable to their own area of responsibility.
? Reports process and tool inefficiencies and suggests ideas for improvement.
Planning and control
? Follows the work schedule for their own area of responsibility.
? Delivers on the agreed timeline, cost estimate, and set quality standards.
? Sets up the documentation management system and document controls process in conjunction with the
project team.
? Codes issued documents, ensures that reviews, numbering, distribution, filing, and registration are in
compliance with procedures, e.g., information classification and handling for confidentiality.
? Monitors the progress of project documentation and updates the receipt and document distribution
information register.
? Communicates deadlines to the project team for document delivery.
? Organizes final documents and maintains them in the internal or external archive.
? Monitors and reports actual versus planned time for document management work packages.
LICENSE TO OPERATE / CORE VALUES
? Reports any integrity/compliance/safety/cybersecurity/quality/contract/program/cost issues to management
and/or Project Manager(s) for resolution.
COLLABORATION / LEADERSHIP
? Supports colleagues with advice and guidance on documentation control issues.
? Communicates and provides relevant information to stakeholders and customers effectively.
JOB SKILLS
? Agile Methodology
? Planning & Prioritizing
? Risk Management